v.1.0 - 2022
1.1 Thanks for being a partner or participant of HR CONGRES (the Event).
1.2 By booking at the Event, you (the participant) are entering into an agreement with NIEUWE MEDIA GROEP BVBA (the Organizer, we, us) registered at the Crossroads Bank for Enterprises as 0454.028.888.
1.3 The agreement (the Agreement) comprises the Event Order Form & the following Terms & Conditions.
1.4 Accordingly, there are no enforceable promises, terms, conditions, warranties or representations by either party, whether oral or written, including anything which may be implied by law, other than the explicit terms set out in this Agreement.
1.5 The participant declares himself familiar with the objective of the Event.
1.6 The participant shall be solely responsible for obtaining any licenses, permits or approvals under EU, federal or local law applicable to its activities at The Event. You shall abide by and observe all EU, federal and local laws, ordinances, rules and regulations, and all rules and regulations of the exhibit facility, including any labor work rules.
1.7 In the case of any failure of any participant to comply with the Agreement, the Organizer may cancel the participant’s booking and/or may expel any participant from the event. No refund or compensation will be payable to the participant if cancellation or expulsion occurs.
2.1 The particpant owes the fee as detailed in the Online Order Form.
2.2 All fees are net fixed prices, in EURO, VAT, other taxes and booking costs excluded.
2.3 All invoices are payable within thirty (30) calendar days of the invoice date and ultimately three (3) working days before the start of the event. Late payments will accrue, without further formalities, an interest of 1% per month.
2.4 The settlement of all participation fees before the date of the Event shall be prerequisite for the participation at the Event.
3.1 The Organizer reserves the right to cancel, postpone the Event or move the Event to another venue or location for any reason whatsoever.
3.2 If the circumstances due to COVID-19 measures change and prevent HR CONGRES from taking place live on 29 & 30 May 2024, the Organizer holds the right to postpone the Event or organize a digital alternative with similar elements. In case of a full digital alternative, the Organizer will deduct (without interest) 30% of the total fee. For the avoidance of doubt, this shall not entitle you to terminate this Agreement or get any indemnity or reimbursement of fees.
3.3 If the Event is cancelled, we will refund you (without interest) your paid (instalments of the) participation fee.
3.4 If the Event is postponed or moved to another venue, we will provide you with details of the new dates or venue at the earliest convenience. For the avoidance of doubt, this shall not entitle you to terminate this Agreement or get any indemnity, reduction or reimbursement of fees.
3.5 You agree that we will have no liability under this Agreement in any way whatsoever and howsoever (whether in contract, tort, or otherwise) arising out of or in connection with respect of any cancellation or postponement, partially or in whole, of the Event or the move of the Event to a new venue.
4.1. You can withdraw from the Event at any time by notifying the Organizer in writing. If you decide to withdraw, a cancellation fee shall become immediately payable by you to the Organizer. The cancellation fees are:
4.2 Where applicable, the cancellation fee may be set off against any participation fees already paid to us. Any remaining balance of the cancellation fee will be payable within thirty (30) calendar days of our invoice for the cancellation fee.
4.3 If you decide to withdraw, we may resell or reallocate your booked program and/or items. However, if we do, we are not obliged to reimburse or reduce any payment you have made.
4.4 For the purpose of this clause, withdrawal shall be deemed to be effective on the date upon which we receive your withdrawal notice in writing.
4.5 The Organizer reserves the right to treat a request to downgrade your participation as a withdraw from the original Agreement and a new booking.
5.1 The participant shall comply with all EU, Federal, Local and City fire and safety regulations which apply to the Event. Aisles and fire exits must be kept clear of Exhibits. All materials used for the booths must be thoroughly fire-proofed to the satisfaction of the fire department and the venue’s fire & safety advisor. Failure to do so may result in the removal of all offending fittings.
5.2 The Organizer, its security agencies and their uniformed guards and non-uniformed personnel as well as public services (City, Police, Fire Department, etc.) are at any time and at their sole discretion entitled to limit and/or block the access to each and every location of the Event or part thereof, for safety and security reasons. For the avoidance of doubt, this shall not entitle you to terminate this Agreement or get any indemnity, reduction or reimbursement of fees.
6.1 Tickets provided to participants as part of a program are subject to the standard terms & conditions of the specific ticket. Admission is only granted to the first person presenting the ticket.
6.2 Without express prior written permission, participants are not allowed to resell tickets.
6.3 Unused tickets are non-transferrable & non-refundable.
7.1 Subject to the selected program, the Organizer will make available to the Partner, a limited and termed license to an online tool. These are third party products provided subject to the terms and conditions and end user policies of their respective owners and/or licensors. The Organizer does not warrant, nor accepts any liability, regarding the quality, technical integrity, performance or availability of the tools and apps provided.
7.2 Subject to the participation in the Event, the participant’s name, company name and LinkedIn-profile will be published in the online tool, provided by the Organizer.
8.1 Any and/or all IP in exhibits is, and shall remain, your property or the appropriate third-party rights owner(s), if any.
Your booth, exhibit, personnel and other attendees may be recorded by the Organizer or its affiliates before, during or after the opening hours of the Event for the Organizer’s or its affiliates’ use.
8.2 Any and/or all IP (other than any third-party IP) arising out of or in connection with our performance of our obligations under this Agreement are, and shall remain, our property (or the appropriate third-party rights-owner(s).
8.3 Participants are not allowed to make professional recordings of any live performance or keynote without the written authorization of the Organizer.
All visual and audio recording rights in the Event are reserved to the Organizer or its affiliates.
9.1 The Organizer shall be liable for every culpable infringement of an essential contractual obligation to an aggregate limit of the paid participation fee.
9.2 Other contractual and/or legal damage claims of any type, including damage claims for indirect and consequential damages, shall be excluded.
9.3 If the Organizer is compelled to temporarily vacate or permanently close the Event and/or parts thereof, to postpone the event, shorten or extend it due to force majeure, or for other reasons beyond its control, then the participant is not entitled to any rights, in particular, to claims for damages against the Organizer.
10.1 The parties agree to the extent that:
10.2 Each party warrants, represents and undertakes to the other that:
11.1 Notices. All notices (including any invoices) under this Agreement shall be in writing and shall be sent to the address specified by the recipient. Any notice may be delivered by email, by a reputable courier service, or by first class registered post.
11.2 Disputes. If any dispute arises between us out of or in connection with this Agreement, our respective representatives shall meet within five (5) business days of receipt of a written notice of such dispute, in an effort to resolve the dispute. If the dispute is not resolved within five (5) business days of that meeting, the dispute shall be referred to our respective senior management (or their nominees) who shall meet within five (5) business days of the referral to attempt to resolve the dispute. If, despite following the process set out above, the dispute is not resolved, either of us may refer the matter to the courts. This clause shall not restrict either you or us from initiating any proceedings in respect of a matter where either party has reasonable cause to do so to avoid damage to its business or to protect or present any right of action it may have, or from applying for or obtaining emergency or interlocutory relief.
11.3 Force Majeure. We shall not be liable to you for any delay or failure to perform hereunder due to a natural disaster, actions or decrees of governmental bodies or communications line failure which (a) hinders, delays or prevents us in performing any of our obligations, (b) is beyond our control, and without our fault or negligence, and (c) by the exercise of reasonable diligence we are unable to prevent or provide against (“Force Majeure Event”). In such circumstances, we shall be entitled to a reasonable extension of the time for performing such obligations.
11.4 Third party Rights. Unless expressly stated, no provision of this Agreement is enforceable by, or intended to benefit, any person who is not a party to this Agreement.
11.5 Assignment and sub-contracting. This Agreement is personal to you. You shall not assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any of your rights and responsibilities under this Agreement without our prior written consent. We may assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any of our rights and responsibilities under this Agreement at any time.
11.6 Severability. If any provision of this Agreement is held by a court to be unenforceable, then that provision shall be deemed to be amended to the extent necessary, and in a manner consistent with the intentions of the parties, to make it and the Agreement fully enforceable. The unenforceability of any provision of this Agreement shall not affect the remaining provisions.
11.7 No Waiver. A delay in exercising, or failure to exercise, any right or remedy in connection with this Agreement shall not operate as a waiver of that right or remedy. The waiver of a right to require compliance with any provision of this Agreement in any instance shall not operate as a waiver of any further exercise or enforcement of that right. The waiver of any breach shall not operate as a waiver of any subsequent breach. No waiver in connection with this Agreement shall, in any event, be effective unless it is in writing and refers expressly to this clause.
11.8 Status of parties. Nothing in this Agreement shall create, or be deemed to create, a partnership or joint venture or relationship of employer and employee or principal and agent between the parties.
11.9 Entire Agreement. This Agreement sets out the entire understanding of the parties in relation to its subject matter and supersedes any prior understanding or agreement between the parties whether oral or written. Nothing in this Agreement shall, however, limit or exclude any liability for fraud or fraudulent misrepresentation.
11.10 Governing Law and Jurisdiction. This Agreement and any dispute or claim arising out of or in connection with it whether in contract, tort (including negligence), breach of statutory duty or otherwise shall be governed by, and construed in accordance with, the laws of Belgium, and shall be subject to the exclusive jurisdiction of the Courts in Antwerp, to which the parties irrevocably submit.
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